Real-time collaboration with role-based permissions, magic links, and seamless access management
Building software is a team sport. Yet too often, sharing a project with collaborators means drowning in permission headaches, endless email threads, and the constant anxiety of “who has access to what?”
Imagine you’re wrapping up a client project. Your designer needs to review the mockups before launch. Your developer needs to push a final fix. Your project manager wants a sneak peek. And your client is waiting on approval. Four people, four different needs but how do you share it without creating a mess of permissions?
Ideavo’s Collaboration feature flips that script. It’s designed for teams who want to ship fast not get bogged down in access management. Whether you’re a solo founder bringing on your first hire, or a seasoned engineering team running multiple projects, Ideavo gives you the controls you need without the friction you don’t.
The Four Roles You Actually Need
Instead of a convoluted permission matrix, Ideavo keeps it simple with four roles:
| Role | What It Means |
|---|---|
| Owner | The project creator. Full control, cannot be assigned this one stays with you. |
| Admin | Day-to-day operational lead. Can invite Editors and Viewers, manage members, but can’t touch owner-level account connections. |
| Editor | The builders. Full access to code, AI prompts, secrets, and integrations everything they need to actually ship. |
| Viewer | The observers. Can preview the project and see deployed sites, but can’t touch the code or trigger changes. |
The default access level is Viewer. This intentional choice means you consciously escalate access rather than accidentally over-sharing. It’s a small design decision that prevents a lot of “oops” moments.
Invite Multiple Team Members at Once
The old way: send individual invites, one email at a time, wait for responses, track who you’ve asked…
The Ideavo way: type multiple emails in the invite input, press Space or Enter to confirm each as a tag, pick a role, and click Invite. Paste a comma-separated list and Ideavo parses all the addresses automatically. Invalid emails show as red tags you can’t accidentally send invites to broken addresses.
Each recipient gets an email with a direct link to join the project. Pending invitations are visible in the collaboration dialog, so you can cancel any invite before it’s accepted.
Share Projects in Seconds with Magic Links
Need to onboard five people at once? Email invites are fine for one or two people, but what if you’re running a workshop, presenting to stakeholders, or spinning up a cohort of contractors?
Magic Links solve this. One click generates a shareable URL that grants anyone who opens it instant access no email invite required. Just pick the role (Viewer, Editor, or Admin), copy the link, and send it out.
Pro tip: Magic links are scoped to a single role. Generate separate links for people who need different access levels. And if a link gets leaked? Disable it with one click. Generating a new magic link automatically revokes the old one.
Access Requests: Control Without Clutter
What if someone wants to join a project they don’t have access to? Ideavo’s access request flow handles this gracefully:
- They try to open the project
- If they’re not signed in, they’re prompted to sign in first
- If they are signed in but have no access, they can click Request access
- The Owner and all Admins see this request in the collaboration dialog
- Approve with one click they’re added as a Viewer by default (you can change the role afterward)
This works perfectly for smaller, more controlled access scenarios.
What Collaborators Can (and Can’t) Do
Here’s the TL;DR on permissions at a glance:
| Feature | Owner | Admin | Editor | Viewer |
|---|---|---|---|---|
| Preview | ✓ | ✓ | ✓ | ✓ |
| View deployed site | ✓ | ✓ | ✓ | ✓ |
| View linked GitHub repo | ✓ | ✓ | ✓ | ✓ |
| Chat (AI prompt) | ✓ | — | ✓ | — |
| IDE (Code Editor) | ✓ | ✓ | ✓ | — |
| Secrets | ✓ | ✓ | ✓ | — |
| Workflow | ✓ | ✓ | ✓ | — |
| Download code | ✓ | ✓ | ✓ | — |
| GitHub push & Vercel deploy | ✓ | ✓ | ✓ | — |
| Invite members | ✓ | ✓ | — | — |
| Generate magic link | ✓ | ✓ | — | — |
| Manage members | ✓ | ✓ | — | — |
| Connect GitHub/Vercel accounts | ✓ | — | — | — |
| Assign Admin role | ✓ | — | — | — |
Now that you know what each role can do, here’s how to add someone to your project.
How to Add a Collaborator
- Click Share in the project top bar
- Enter email addresses (Space/Comma/Enter to add multiple)
- Select a role from the picker
- Click Invite
That’s it. They’ll receive an email with a link to join.
Only the project owner is charged
All usage — AI tokens, sandbox compute, and connected services (E2B, GitHub, Vercel) is billed to the project owner’s account. Collaborators can use these resources freely and are never charged.
This makes cost tracking simple: you know exactly where your bills are going. And for everyone joining the project, there’s zero friction — no credit card prompts, no account upgrades, just instant access to the tools they need.
Ready to Build Together?
Collaboration isn’t just about permissions — it’s about removing the barriers between “I have an idea” and “we shipped it.” With Ideavo’s role-based access and real-time sharing, your team can focus on building, not on access management.
Start a project at ideavo.ai and invite your team. It’s that simple.
Have questions about Ideavo’s collaboration features? Check out the full documentation or reach out to the community.